Position Title:	Executive Administrative Assistant to President
Reports To:	President/CEO
Location:	156 C Hamakua Dr. Kailua, HI 96734
Schedule:	Full-Time

POSITION SUMMARY:

Assists the President in a wide variety of matters. The candidate must be flexible and organized to meet the demands of our growing organization. The ideal candidate will have a cheery disposition, impeccable organizational skills and prior experience in an assistant role.

ESSENTIAL FUNCTIONS:

• Primary point of contact between the President and internal/external clients.
• Maintain daily electronic journal, arrange meetings and appointments and provide reminders as needed.
• Composes and types routine correspondence.
• Receives and sorts through incoming mail.
• Maintains files of correspondence and other records.
• Answers telephone and answers routine questions or routes calls to appropriate staff members.
• Schedules appointments and keeps appointment calendars and makes travel arrangements.
• Record and prepare minutes of Board of Directors and Executive Committee meetings.

OTHER RESPONSIBILITIES:

• Performs other work-related duties as assigned.

EDUCATION, EXPERIENCE AND SKILLS REQUIRED:

• Coursework in secretarial science through a high school or community college.
• Three years of related experience as an Executive Secretary or Administrative Assistant.
• Ability to type at least 60 wpm, ability to take notes/minutes.
• Must have ability to organize own work and work of others.
• Intellectual ability to solve problems.
• Must have strong verbal communication, organizational, written and interpersonal skills.
• Must operate a PC accurately and proficiently and able to use Microsoft Office programs.
• Must be able to work under pressure to meet deadlines.
• Must have vision corrected to 20/20.
• Must have the ability to prioritize demands and projects.
• Must be able to access all areas of office to use files, get supplies, and work with employees.
• Must be able to make accurate computations and operate office equipment.
• Exemplary planning and time management skills
• Ability to stay calm and on-task in high-stress situations
• Ability to multitask and prioritize daily workload.
• Discretion with personal and confidential information

*This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, management reserves the right to modify, add or remove duties and assign other duties as necessary.