Administrative Assistant
Summary
| Title: | Administrative Assistant |
|---|---|
| ID: | 1320 |
| Division: | Preschool |
| Site: | Mililani Tech Park |
| District: | Central |
| Island: | N/A |
| Position: | N/A |
Description
| Position Title: | Administrative Assistant |
| Reports to: | Center Director (CD) or Teacher-In-Charge (TIC) |
| Location: | 345 Kahelu Ave. Mililani HI 96789 |
| Schedule: | Full Time |
POSITION SUMMARY:
Support the Center Director and Teachers-In-Charge on a daily basis.
ESSENTIAL FUNCTIONS:
1.Answer phone calls for all office staff
2. Support center staff as requested by the CD or TIC
3. Bill parents once a month for any additional costs
4. Attend and record minutes of all staff meetings
5. Maintain accurate files of the staff and children in accordance with licensing regulations
6. Maintain an inventory of classroom and office supplies; order supplies through C2F and the main office as needed.
7. Schedule and conduct center tours; assist prospective customers with information
8. Complete monthly paperwork requested by the main office
9. Verify staff time cards and call in work hours for payroll to the Human Resources Department
10. Ensure first aid kit is replenished on a regular basis
11.Refer all staff inquiries or concerns (regarding the center and their role) to the CD or TIC immediately
12. Report all signs of illness, injury, unusual behavior to the Center Director or Teacher- In-Charge
13. Establish a safe and healthy nurturing environment for children, parents, and staff
PERSONAL DEMANDS OF THE POSITION:2. Support center staff as requested by the CD or TIC
3. Bill parents once a month for any additional costs
4. Attend and record minutes of all staff meetings
5. Maintain accurate files of the staff and children in accordance with licensing regulations
6. Maintain an inventory of classroom and office supplies; order supplies through C2F and the main office as needed.
7. Schedule and conduct center tours; assist prospective customers with information
8. Complete monthly paperwork requested by the main office
9. Verify staff time cards and call in work hours for payroll to the Human Resources Department
10. Ensure first aid kit is replenished on a regular basis
11.Refer all staff inquiries or concerns (regarding the center and their role) to the CD or TIC immediately
12. Report all signs of illness, injury, unusual behavior to the Center Director or Teacher- In-Charge
13. Establish a safe and healthy nurturing environment for children, parents, and staff
OTHER RESPONSIBILITIES:
1. Be sincere, helpful, and ensure to spend time with parents
2. Ensure that the center is a safe and attractive place at all times
3. Ability to deal with unsatisfied parents until the CD or TIC is available
4. Ability to prioritize multiple tasks
5. Ability to meet deadlines
6. Relate joyfully and sensitively to all children, parents, and staff
7. Greet parents cheerfully
8. Reassure children at all times such as giving loving personal attention, comfort crying, dry tears, wipe noses, and hugs as needed
1. Be sincere, helpful, and ensure to spend time with parents
2. Ensure that the center is a safe and attractive place at all times
3. Ability to deal with unsatisfied parents until the CD or TIC is available
4. Ability to prioritize multiple tasks
5. Ability to meet deadlines
6. Relate joyfully and sensitively to all children, parents, and staff
7. Greet parents cheerfully
8. Reassure children at all times such as giving loving personal attention, comfort crying, dry tears, wipe noses, and hugs as needed
1. Emotional maturity and stability.
2. Emotional stamina to work positively with for the scheduled workday
3. Mental stability: patient, detail oriented, flexible, sense of humor, positive, consistent, dependable, cooperative
4. Sufficient security and judgement to handle crisis situations
5. Able to take supervision and correction from the CD and TIC in a constructive manner
POSITION CONTENT:
This job description is not intended to be and should not be constructed as an all inclusive list of all the responsibilities, skills, or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, management reserves the right to modify; add or remove duties and assign other duties as necessary to meet the needs of the children, the program, and the center.
QUALIFICATIONS
Clear a local and national criminal background check
Clear an employment history check
Free of TB
At least 18 years of age
This job description is not intended to be and should not be construed as an all inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, management reserves the right to modify, add or remove duties and assign other duties as necessary.
This opening is closed and is no longer accepting applications
